SUGGESTIONS FOR PREPARING PROJECT PROPOSALS
What is a project proposal, besides being the first instrument of technical communication with decision makers, is also the basic element of teamwork, seems to be more than a simple, clear and complete change.
There is a document developed during the Course for Project Managers developed by DARH: "Care with the formal presentation of project proposals".
"The proposed Recommendation is based on the analysis of data that is intended to be formally made. Both an analysis and the internal feasibility and opportunity issues of all the information necessary for the preparation of documents. of their subject is in the presentation of serging uses and uses are the sustainable use and the propos of to be adopted.
At the request of an order of compliance for sending a visa application. The language should allow the reader to accurately integrate the proposer's idea. The text should be done on its own, since it is very likely to be a complementary presentation of arguments and explanations, in addition to those contained in the text. Nor should the text be exhaustive and lengthy. Objectivity and ownership are very important for writing a project proposal.
It is convenient to separate the subprojects of projects that imply in a study stage, one being the one related to this stage of the studies. The recommendation is measured the fact that the study will force, to leave, a way out for its deployment or not. Why, if it is not fully implemented, it is clear that the situation arose from that decision.
When the project for presentation in subprojects, it must always guarantee, expressly, an existing relationship between them. Each subproject must be registered according to its relation to the project and its justifications, objectives and results linked to the larger purposes of the project. "
Going beyond the formality of the proposal and considering it as a Working Document that will include other documents, such as Operational Plan, Evaluation Plan, etc., we suggest, for discussion, that a basic model of a project proposal be adopted. , of course, have the options according to the nature of each project) with the following presentation items:
Title
The title should synthesize, in a simple and objective way, the central object of the project.
Synopsis
On many occasions, depending on a design version, this is a very important item. It is the so-called "executive" that synthesizes the information contained in the project as main and more relevant and responds to the more rushed reader, such as:
. What is?
. in what context if situation?
. What problem do you want to solve?
. What will be the main product?
. how long is it going to take?
. how much will it cost?
. will surrender
Background
What is the history of the problem that is worried problems? What actions were taken to resolve the issue?
This item allows the recording of the collected information, in the phase of "problem analysis", that can serve as a subsidy for the guidelines of action without project. This information also substantiates the next item that is justification.
Justification
Why develop the project?
This item can often be added to the previous item. Often the antecedents already amplitude the justification.
General rule of development of a problem-oriented task and information about the importance and ability to act.
It should also contain a contextualisation of the project within the Programs and the General Plan, as well as its relationship with the directives and organizational guidelines of the Division and the institution as a whole.
Goals
Why develop the project?
The objectives and the expectations are clear and succinctly what one tries to reach for a solution of the identified problem.
Obviously, they are fully related to the problem in the Background / Justification items.
Results
This is being shown in the concrete products and concrete levels in the metate them having liquided, always possible in the time time.
Steps / Activities
What to do?
This item should contain the steps and needs of the activities to be carried out in developing a source of human and material resources necessary for each one of them.
Strategies
How to make?
From the steps and activities specified in the previous item in a static way, here it is possible to make explicit the dynamics that are intended to be printed to them in the development of the project.
Resources
With and with whom to do?
In this item must be related all the resources necessary for the development of the project, which are characterized as logistical support indispensable for the execution of all the planning and the achievement of the specified objectives.
They should be carefully related:
.personal (with percentage and time period of involvement);
.permanent material;
.consumables;
.services;
.equipments.
It is appropriate that there is a characterization of the professional profile or training required in the staff list.
Where possible, resources available at the institution should be listed and those that need to be obtained.
When the project implies the request for external financial support, the values to be obtained should be presented as the one that will correspond as a counterpart of the company in the cost of the planned expenses.
Schedule
Closing the proposal, the timeline appears as the final result of specifying the activities, defined strategies and availability of physical, material and human resources.
It should be as detailed as possible, allowing the identification of critical points and, in particular, providing indispensable information for the General Coordination, regarding the periods of allocation of resources.
Este modelo, originalmente em português, foi aplicado pelo nosso coordenador John Flanklin Arce, em um treinamento denominado Gerenciamento por Projetos, no ano de 1984.
Desde então tenho aplicado-o na maioria dos meus planejamentos, aulas, relatórios, laudos, etc.
Sinto-me muito Agradecido ao nosso Mestre Canadense John!!!
